Start with a one-page cover
State entity, channels, currencies, period, report basis and preparer. List what is included and what remains outside scope. A useful cover lets the reviewer see whether “September” means order activity, settlement activity or bank arrivals before opening the files.
Include four evidence groups
Keep original source statements, connector output references, bank-transfer connections and an exception register. Use a consistent private naming convention and preserve original identifiers. If a report was regenerated after a provider change, retain the earlier version and explain the difference rather than overwriting the only evidence.
Make unresolved items actionable
An exception needs a specific question, relevant reference, amount and currency, next owner and review date. “Does not match” leaves too much reconstruction for the next person. State whether the issue is missing evidence, a timing difference, a possible duplicate or an unapproved classification decision.
Define acceptance explicitly
The reviewer should confirm the packet’s coverage and identify remaining limitations. Do not label a period fully reconciled solely because a worksheet difference is zero. Our export guide explains why a connector CSV may need companion information; our access guide helps ensure the next owner can retrieve records without sharing credentials.
Sources used for this page
These records support the facts and comparisons above. Merchant-controlled records are labelled so you can separate product claims from independent evidence.
- Settlement exports — Merchant documentation · help.linkmybooks.com · Merchant-controlled · checked 2026-09-30
- eBay statements — Merchant documentation · ebay.com · Merchant-controlled · checked 2026-09-30